Website Terms of Use

1. ABOUT THESE TERMS

1.1 These Terms of Use govern access to and use of the website available at https://ostrai.ai and any pages forming part of that website (the “Website”).

1.2 The Website is operated by Ostrai Ltd (“OSTRAI”, “we”, “us” or “our”), a private company limited by shares incorporated in the Republic of Cyprus and registered with the Department of Registrar of Companies and Intellectual Property under registration number HE 378534.

Registered office: 33 Konstantinou Palaiologou THE SQUARE, 2nd Floor 6036 Larnaca Cyprus

VAT No.: 10378534X

Email: info@ostrai.ai

Telephone: +357 24 323333

1.3 By accessing or using the Website, you agree to use it in accordance with these Terms. If you do not agree with these Terms, you should not use the Website.

1.4 These Terms govern use of the Website only. They do not govern any regulatory advisory, representation, compliance, standards, market-access or other professional services supplied by OSTRAI or by any other service provider identified on the Website. Any such engagement is governed by its own written proposal, engagement agreement, mandate or other applicable contractual documentation.

2. OSTRAI AND THE SERVICES DESCRIBED ON THE WEBSITE

2.1 OSTRAI provides regulatory advisory, compliance, representation, standards, conformity and market-access services in areas including artificial intelligence, privacy and data, cybersecurity and product regulation, and digital regulation.

2.2 The Website describes areas in which OSTRAI and, where expressly identified, other service providers may offer services. Information concerning a service is descriptive only and does not constitute an offer capable of acceptance, a commitment to accept a mandate or an undertaking that a particular service is suitable or available for a particular organisation or matter.

2.3 Any engagement may be subject to appropriate scope, eligibility, regulatory, risk, onboarding, sanctions, conflict and other checks, as applicable. We may accept or decline a proposed engagement at our discretion, subject to applicable law.

2.4 Certain services appearing on the Website may be supplied by a separately identified entity rather than by Ostrai Ltd.

In particular, UK GDPR Representative services may be provided by PRIVACY MINDERS (UK) LIMITED.

Where a service is supplied by another entity, the relevant proposal, engagement agreement, mandate or service documentation will identify the contracting entity and the terms applicable to that service.

2.5 References on the Website to legislation, regulators, standards bodies, institutions, professional organisations or other third parties do not imply endorsement, sponsorship, partnership, agency or other formal relationship unless expressly stated.

3. WEBSITE CONTENT: GENERAL INFORMATION ONLY

3.1 Content published on the Website is provided for general information and regulatory intelligence purposes.

3.2 Website content does not constitute legal, regulatory, tax, financial or other professional advice and should not be relied upon as such. The application of legal and regulatory requirements depends on the relevant facts, circumstances, jurisdiction and timing.

3.3 Accessing the Website, reading an Insight, contacting OSTRAI or receiving a response to a preliminary enquiry does not, by itself:

(a) create a client, advisory, representative or other professional relationship;

(b) appoint OSTRAI or any other entity as a regulatory or authorised representative;

(c) create a lawyer-client relationship;

(d) create a retainer or mandate; or

(e) oblige OSTRAI or any other entity to accept an engagement.

3.4 A professional or regulatory representation relationship is established only through the applicable written engagement agreement, mandate or other documentation required for that service.

3.5 Regulatory and legal frameworks develop over time. Content may reflect the position, guidance, regulatory materials or circumstances existing on the date on which it was published or last updated.

3.6 Although we take reasonable care in preparing Website content, you should verify current legislation, regulatory guidance, standards, decisions and other primary sources and obtain appropriate advice before taking or refraining from taking action in reliance on Website content.

4. CONTACTING OSTRAI

4.1 The Website may provide contact links, enquiry interfaces or email links enabling you to contact OSTRAI.

4.2 Sending an enquiry does not create an engagement or oblige OSTRAI to respond to, accept or act upon the enquiry.

4.3 You should not send highly sensitive, legally privileged or confidential material through an initial Website enquiry unless we have first confirmed that it is appropriate to do so.

4.4 Receipt of information through the Website or by preliminary email does not, by itself, create legal professional privilege, a professional relationship or a contractual confidentiality arrangement.

4.5 Nothing in Clause 4.4 affects:

(a) our obligations under applicable data protection law;

(b) any duty of confidentiality that may arise independently under applicable law; or

(c) any confidentiality obligations subsequently agreed in writing.

4.6 Electronic communications may not always be delivered successfully. You should not assume that an enquiry, notice or other communication has been received or accepted until its receipt has been acknowledged where acknowledgement is material.

4.7 Personal data submitted when contacting us is handled in accordance with our Privacy Notice.

5. PERMITTED USE

5.1 You may access and use the Website for lawful informational purposes.

5.2 Subject to these Terms and applicable law, you may:

(a) browse the Website;

(b) download or print a reasonable number of pages for your own personal or internal organisational reference;

(c) share links to publicly accessible Website pages; and

(d) quote limited extracts where permitted by applicable law, provided that appropriate attribution is given and the material is not presented misleadingly or out of context.

5.3 No other licence or right is granted except as expressly stated in these Terms or required by applicable law.

6. PROHIBITED USE

6.1 You must not use the Website:

(a) unlawfully, fraudulently or for an unlawful or fraudulent purpose;

(b) in a manner that infringes the rights of OSTRAI or any third party;

(c) to introduce viruses, malware, malicious code or other harmful material;

(d) to interfere with, damage, disrupt or impose an unreasonable load on the Website or infrastructure supporting it;

(e) to attempt to obtain unauthorised access to the Website, its administrative functionality, servers, systems or data;

(f) to circumvent access controls, technical restrictions or security measures;

(g) to impersonate another person or misrepresent your relationship with OSTRAI; or

(h) in a manner that materially interferes with another person's use of the Website.

6.2 We may take appropriate technical or legal measures where we reasonably believe that the Website is being accessed or used unlawfully or contrary to these Terms.

6.3 We may report suspected unlawful activity to competent authorities where appropriate or required by law.

7. AUTOMATED EXTRACTION, TEXT AND DATA MINING AND AI TRAINING

7.1 Except to the extent expressly permitted by OSTRAI in writing or required by applicable mandatory law, you must not systematically access, scrape, crawl, harvest, copy, extract, reproduce or compile Website content by automated means for the purpose of:

(a) creating or enriching a commercial dataset, database or content repository;

(b) reproducing or republishing substantial parts of the Website;

(c) developing a competing information, intelligence or publication service;

(d) training, fine-tuning, evaluating or grounding an artificial intelligence or machine-learning model or system;

(e) text and data mining or similar computational analysis, except to the extent that the relevant use cannot lawfully be reserved or restricted;

(f) otherwise exploiting Website content at scale.

7.2 To the extent that Ostrai Ltd or its licensors are rightholders in Website content and such reservation is legally available, Ostrai Ltd expressly reserves the relevant rights in respect of text and data mining, including the reservation contemplated by Article 4(3) of Directive (EU) 2019/790, as implemented in applicable national law.

7.3 This reservation is without prejudice to any use that cannot lawfully be restricted or reserved, including applicable mandatory statutory exceptions.

7.4 Nothing in this Clause is intended to prevent ordinary search engines from indexing publicly accessible pages for the purpose of providing conventional search results, subject to the Website's applicable robots instructions and other machine-readable controls.

7.5 OSTRAI may supplement these Terms with machine-readable rights reservations, crawler instructions, metadata or other technical measures.

8. INTELLECTUAL PROPERTY

8.1 The Website and its content may be protected by copyright, trade mark, database and other intellectual-property rights. Unless otherwise stated, Ostrai Ltd owns or licenses the relevant rights in original OSTRAI content, or otherwise uses such content lawfully. Nothing in these Terms should be read as claiming ownership of rights belonging to third parties or of material that is not protected by applicable intellectual-property law.

8.2 Website content may also contain materials, quotations, trade marks, publications, photographs or other content belonging to third parties. Rights in such material remain with the relevant rightholders.

8.3 OSTRAI, its logo and other branding appearing on the Website may not be used in a manner that suggests endorsement, affiliation, sponsorship or authorisation without our prior written permission.

8.4 Except as permitted under these Terms or applicable law, you must not reproduce, republish, distribute, commercially exploit, modify, mirror or create substantial derivative compilations of Website content without the prior permission of the relevant rightholder.

8.5 Nothing in these Terms limits lawful quotation, criticism, review or other uses permitted by applicable mandatory law.

9. EXTERNAL LINKS AND THIRD-PARTY MATERIAL

9.1 The Website may link to legislation, regulators, public authorities, standards organisations, professional bodies, publications, social networks and other third-party websites or resources.

9.2 External links are provided for reference, source attribution or convenience. Unless expressly stated, linking to a third-party resource does not constitute endorsement by OSTRAI of that third party, its views, services or content.

9.3 Third-party websites are outside our control and may change without notice. We are not responsible for their availability, security, privacy practices, accuracy or content.

9.4 You should review the terms and privacy information applicable to third-party websites before using them.

10. WEBSITE AVAILABILITY AND SECURITY

10.1 The Website is provided free of charge.

10.2 We may update, modify, suspend or withdraw all or part of the Website at any time.

10.3 We do not guarantee that:

(a) the Website will always be available or uninterrupted;

(b) the Website will be free from errors or defects;

(c) every item of content will remain available indefinitely; or

(d) the Website will be free from malicious code introduced by third parties.

10.4 You are responsible for maintaining appropriate security, browser, software and device protections when accessing the Website.

11. PRIVACY, COOKIES AND SIMILAR TECHNOLOGIES

11.1 OSTRAI processes personal data relating to Website visitors and persons who contact us in accordance with its Privacy Notice.

11.2 The Privacy Notice is a separate transparency document and does not form part of these Terms of Use.

11.3 The Website may use cookies, local storage or similar technologies that are necessary for its operation, security or functionality.

11.4 If OSTRAI introduces analytics, advertising, visitor-identification or other non-essential technologies, information about those technologies will be provided through the appropriate privacy and cookie information, and consent will be sought where required by applicable law.

11.5 OSTRAI does not treat continued browsing of the Website, by itself, as consent to non-essential cookies or similar technologies where valid consent is required.

11.6 The precise technologies used on the Website may change. The current Privacy Notice and, where applicable, cookie controls should be consulted for up-to-date information.

11.7 If you subscribe to the OSTRAI Briefing, you may unsubscribe at any time using the unsubscribe link included in each Briefing email or through the Website unsubscribe page at /unsubscribe.

11.8 Unsubscribing from the OSTRAI Briefing does not affect service, regulatory, contractual or other non-marketing communications that OSTRAI may need or be entitled to send in connection with an existing relationship.

12. ACCURACY AND RELIANCE

12.1 We take reasonable care in preparing and maintaining Website content, but we do not guarantee that all content is complete, current, error-free or suitable for every purpose.

12.2 Regulatory analysis often depends on facts, jurisdiction, timing, regulatory interpretation and evolving guidance. Material published on the Website should therefore not be treated as a substitute for advice concerning a particular matter.

12.3 To the fullest extent permitted by law, the Website is made available without warranties or representations concerning its continuous availability or suitability for a particular purpose.

12.4 Nothing in these Terms excludes any warranty, right or remedy that cannot lawfully be excluded.

13. LIABILITY

13.1 These Terms concern access to and use of the Website only. They do not govern liability arising from any regulatory advisory, representation or other services supplied under a separate engagement agreement, mandate or other service contract. Any such liability is governed by the applicable service documentation.

13.2 To the fullest extent permitted by applicable law, OSTRAI excludes all liability for any loss or damage arising out of or in connection with:

(a) access to, use of or inability to use the Website;

(b) reliance on any information or other content made available through the Website;

(c) any interruption, suspension, withdrawal, error or omission affecting the Website; or

(d) any third-party website, content or resource linked from the Website.

13.3 The exclusion in Clause 13.2 applies regardless of the legal basis on which liability is alleged, including contract, tort (including negligence), breach of statutory duty or otherwise, to the extent permitted by applicable law.

13.4 Nothing in these Terms excludes or limits any liability, right or remedy to the extent that it cannot lawfully be excluded or limited.

13.5 If you use the Website as a consumer, nothing in these Terms affects any mandatory rights or remedies available to you under applicable consumer law.

14. REGULATORY AND PROFESSIONAL STATUS

14.1 OSTRAI is a regulatory advisory and representation business.

14.2 The Website may describe work concerning European and international privacy, digital, artificial-intelligence, cybersecurity, product, standards, conformity and market-access frameworks, including regulatory or authorised representation where provided for under applicable legislation.

14.3 Ostrai Ltd is not a law firm and does not hold itself out through this Website as practising law or providing legal services that applicable law reserves to advocates or other authorised legal professionals.

14.4 Nothing on the Website creates a lawyer-client relationship between a Website visitor and Ostrai Ltd.

14.5 Where a matter requires services from a separately regulated professional provider, those services are not supplied under these Website Terms and will be subject to the terms of the relevant provider.

14.6 The exact nature and scope of any OSTRAI service, the service provider, any statutory appointment or mandate, and the responsibilities of the parties are determined by:

(a) applicable legislation;

(b) the circumstances of the engagement; and

(c) the applicable written engagement agreement, mandate or other service documentation.

14.7 References to OSTRAI's participation in standards activities, working groups, committees, conferences, regulatory discussions or external publications describe the relevant activity only and do not imply endorsement of OSTRAI by the institution or organisation concerned unless expressly stated.

15. CHANGES TO THE WEBSITE AND THESE TERMS

15.1 We may change the Website, its content or its structure from time to time.

15.2 We may also revise these Terms where appropriate, including to reflect changes to the Website, our activities, applicable law or regulatory requirements.

15.3 The date of the latest revision will be stated at the beginning of these Terms.

15.4 Revised Terms apply to use of the Website from the date on which they are published, subject to any rights that cannot lawfully be affected in this way.

16. GOVERNING LAW AND JURISDICTION

16.1 These Terms and any non-contractual obligations arising out of or in connection with them are governed by the laws of the Republic of Cyprus.

16.2 If you access or use the Website in the course of a business, trade or profession, the courts of the Republic of Cyprus shall have exclusive jurisdiction over any dispute or claim arising out of or in connection with these Terms or the use of the Website.

16.3 If you are a consumer, Clauses 16.1 and 16.2 do not deprive you of any mandatory protections, choice-of-law rights or jurisdictional rights that apply to you under applicable law.

17. GENERAL

17.1 If any provision of these Terms is found to be unlawful, invalid or unenforceable, that provision will apply to the maximum extent permitted and the remaining provisions will continue in effect.

17.2 A failure or delay by OSTRAI in exercising a right under these Terms does not constitute a waiver of that right.

17.3 Headings are included for convenience only and do not affect the interpretation of these Terms.

18. CONTACT AND COMPANY INFORMATION

Website operator: Ostrai Ltd

Registered with: Department of Registrar of Companies and Intellectual Property Republic of Cyprus

Company registration number: HE 378534

VAT number: 10378534X

Registered office: 33 Konstantinou Palaiologou THE SQUARE, 2nd Floor 6036 Larnaca Cyprus

Email: info@ostrai.ai

Telephone: +357 24 323333

Website: https://ostrai.ai